Terms & Conditions – Rental Agreement

This Rental Agreement (“Agreement”) is entered into by and between Bells Parties LLC (“Company,” “We,” or “Us”) and the customer (“Renter,” “You,” or “Your”) upon booking rental equipment and services. By reserving and/or using any rental equipment provided by the Company, you agree to the following terms and conditions:

1. RESERVATION & PAYMENT

• A non-refundable security deposit is required to reserve rental equipment and event dates. This deposit will be applied to the total balance due.
• Remaining balances must be paid [48 hours before delivery / on or before delivery day].
• Reservations are not guaranteed until the deposit is received and the agreement is signed.

2. CANCELLATIONS & REFUNDS

• All deposits are non-refundable under any circumstances, including cancellations or no-shows.
• Cancellations within [7 days] of the event may result in additional cancellation fees up to 50% of the total rental cost.
• Events canceled due to unsafe weather conditions (as determined by the Company) will be eligible for a rain check.

☔ 3. RAIN CHECK POLICY

• If your event is canceled due to inclement weather (e.g., heavy rain, lightning, strong winds), we will gladly offer a rain check for the full amount paid (including your deposit).
• Rain checks must be used within 12 months of the original rental date.
• Rain checks are non-transferable and may be applied toward any future rental or event date, subject to availability.
• A new date must be scheduled within 30 days of the canceled event to ensure credit is applied.

4. DELIVERY, SETUP & PICKUP

• Delivery and setup are included within [X miles] of our location. Additional delivery fees apply beyond that distance.
• The Renter must ensure that setup areas are clear, level, and free of obstacles before delivery.
• Someone 18 years or older must be present during delivery and pickup to sign for the equipment.

5. EQUIPMENT USE & RESPONSIBILITY

• Renter assumes full responsibility for all equipment from the time of delivery until pickup.
• Equipment must only be used for its intended purpose and according to all safety guidelines provided by Bells Parties LLC.
• Inflatables:
  • Must be supervised by a responsible adult at all times.
  • Must not exceed maximum weight or occupancy limits.
  • Must not be used in high winds, heavy rain, or unsafe weather conditions.
• Tents:
  • Must remain properly anchored and unmoved once installed.
• Generators:
  • Must be used outdoors, with proper ventilation, and only with Company-approved fuel.

6. DAMAGE, LOSS & LIABILITY

• Renter is financially responsible for any damage, theft, loss, or excessive cleaning required due to misuse, negligence, or failure to follow instructions.
• Replacement fees for damaged or lost items will be billed at the full replacement value.
• Bells Parties LLC is not liable for any injuries, accidents, property damage, or other incidents resulting from the use or misuse of rented equipment.
• Renter agrees to indemnify and hold harmless Bells Parties LLC, its employees, and agents from any claims, liabilities, or damages arising from the use of rental equipment.

7. WEATHER POLICY

• Equipment may not be used in high winds (over 15 mph), heavy rain, lightning, or other hazardous conditions.
• Bells Parties LLC reserves the right to cancel or delay delivery if weather conditions pose a safety risk. In such cases, a rain check (credit) will be issued for future use.

8. SECURITY DEPOSIT & FEES

• All security deposits are non-refundable and applied toward the total balance.
• A cleaning fee may be charged if equipment is returned excessively dirty.
• A damage or replacement fee will be charged for any items that are broken, torn, stained beyond cleaning, or lost.

9. SAFETY & SUPERVISION

• Adult supervision is required at all times for inflatable use.
• Shoes, glasses, jewelry, and sharp objects must be removed before entering inflatables.
• Roughhousing, flips, climbing on exterior walls, or improper use is strictly prohibited.

10. AGREEMENT

By Checking the box, you acknowledge that you have read, understand, and agree to abide by all terms and conditions outlined above. You further acknowledge that rental use is at your own risk and agree to release and hold harmless Bells Parties LLC from any claims, damages, or liability.